1. Assist the Grant Manager in financial administration, claims and reporting to include, but not limited to: 
    • Preparation and timely submission of grant applications and reports
    • Ensuring the timely application for reimbursement.
    • Disburse grants according to milestone as scheduled in the Letter of Award.
  2. Assist the Grant Manager to monitor and supervise the projects progress according to the approved schedule/timeline and deliverables:
    • Assist in the processing of key documents such as claims, progress report, etc.
    • Conduct preliminary checking and third party verification of grant beneficiaries claims
    • Ensure all documentation required are in place
    • Perform general secretarial and clerical duties related to the grant projects
  3. Maintain and update the Online Grant Management System
  4. Conduct Standard Briefing session to the respective evaluation panel(s) and grant beneficiaries.
  5. Other matters that are deemed necessary and as when required.


  1. Organising programs and activities in accordance with the mission and goals of the organisation. 
  2. Developing new programs to support the strategic direction of the organisation. 
  3. Creating and managing goals. 
  4. Developing a budget and operating plan for the program. Coordinate programme to ensure uninterrupted delivery of services. 
  5. Coordinate a team with a diverse array of talents and responsibilities. 
  6. Ensuring goals are met in areas including stakeholder satisfaction amongst others. 
  7. Implementing and managing changes and interventions to ensure project goals are achieved. 
  8. Meeting with stakeholders to make communication easy and transparent regarding project issues and seeking feedback for potential solutions. 
  9. Producing accurate and timely reporting of program status throughout its life cycle.


  1. Provide secretarial and administrative service to the CEO which includes:
    •  Corresponding on behalf of the CEO for appointments and manage her schedule
    • Assist in preparation for EXCO meeting, Board meeting, Committee and other internal meetings
    • Identify, anticipate and prepare information requirements from the CEO for meetings, appointments, presentations etc and follow up inward and outward request information, reports and correspondence
    • Attend internal meetings with CEO and take minutes
    • Manage travel and accommodation arrangements for the CEO
    • Dealing with incoming emails, faxes and post, other correspondences and dispatch of materials on behalf of the CEO
    • Filing and retrieving corporate documents, records and reports.
  2. Meeting and greeting visitors at all levels of seniority including taking/collecting from the airport or other location when required
  3. Screening phone calls, enquiries and requests
  4. Manage and enhance relationship with relevant internal and external parties
  5. Manage stationaries and pantry purchases
  6. Any other duties and responsibilities that may be assigned by CEO from time to time
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